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Update formatting and add note in 02_minimal_measures.md #401

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HARSHITHA-SG Aug 28, 2025
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Improved formatting in 02_minimal_measures.md
HARSHITHA-SG Sep 18, 2025
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15 changes: 8 additions & 7 deletions DISCOVER/02_minimal_measures.md
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Expand Up @@ -3,7 +3,7 @@

***As a general rule, we encourage conference organizers to implement all the 🍎 measures and at least one of the ✅ suggestions.***

Making your conference inclusive and encouraging diversity is achievable. The measures below are explained in more depth in the other pages of this Cookbook.
Making your conference inclusive and encouraging diversity is more and more achievable. The measures below are explained in more depth in the other pages of this Cookbook.

## What are the easiest and most impactful measures?

Expand Down Expand Up @@ -91,7 +91,7 @@ Making sure that your attendees have something they can eat at mealtimes is an i

- It's best to have a sign/small label in front of each dish with a list of ingredients and common labels (e.g. "gluten-free, vegan, includes peanuts").

- 🍎 Ask your caterer to create and provide the labels.
- 🍎 Ask your caterer to create and provide the labels.

- 🍎 Make sure to include a variety of beverages, in particular non-alcoholic and non-caffeinated.
- ✅ Common dietary needs to plan for gluten-free, dairy-free, vegan, vegetarian, pork-free, shellfish-free, soy-free, kosher, halal, and nut-free. Shellfish and peanut especially are usually a serious allergy so take extra care.
Expand Down Expand Up @@ -153,15 +153,15 @@ What to ask on your registration form (and what not to ask)

- 🍎 Ask registrants if they have any additional accessibility needs, and if so, provide instructions on how to make the request.

- "Do you need any special accommodations to help make your time at the conference comfortable and productive? (e.g., accessibility considerations). Please [email](mailto:[email protected]) and include the details of your request."
- "Do you need any special accommodations to help make your time at the conference comfortable and productive? (e.g., accessibility considerations). Please [email](mailto:[email protected]) and include the details of your request."

### Demographic Info

- ✅ Don't collect any demographic info that you don't really need.

- ✅ If you do collect demographic info, be thoughtful about the structure of the questions so that they are inclusive and don't contribute to alienating or "othering" marginalized people.

- Not having an answer choice that matches your identity can be a very alienating experience.
- Not having an answer choice that matches your identity can be a very alienating experience.

- ✅ Take anonymity and data security seriously. Have a plan for limiting access to this information and keeping it secure.

Expand All @@ -185,9 +185,9 @@ What to ask on your registration form (and what not to ask)

- Build it into your budget.

- Link it to sponsorships, or university partners, or make part of the registration fee from all attendees go towards providing childcare support as a service.
- Add an option to the registration, e.g.: "Donate $20 to help with childcare costs."
- Collect the data on the registration form. How many people would make use of childcare services or grants?
- Link it to sponsorships, or university partners, or make part of the registration fee from all attendees go towards providing childcare support as a service.
- Add an option to the registration, e.g.: "Donate $20 to help with childcare costs."
- Collect the data on the registration form. How many people would make use of childcare services or grants?

- In general, the two major options are either to 1) award childcare grants (people decide how to spend it, e.g., on their home babysitter) or 2) provide on-site services.

Expand Down Expand Up @@ -238,3 +238,4 @@ See whether there is any correlation between being part of a minority group and

[^lf-source]: Language adapted from The Linux Foundation's API Strategy & Practice Conference 2017 diversity scholarship announcement. See press release: [Linux Foundation Press Release](https://www.linuxfoundation.org/press/press-release/the-linux-foundation-and-open-api-initiative-announce-agenda-for-apistrat-the-api-strategy-practice-conference).

*Note:Always ensure accessibility guidelines are followed when planning mimnimal measures.*